Job Description

Job Title: Executive Assistant to the CEO

Location: Chicago, IL

About the Role:

We are seeking a highly skilled and adaptable professional to provide executive-level administrative support to the CEO and Chairman of a dynamic organization. This role requires a proactive individual who thrives in a fast-paced environment and demonstrates exceptional attention to detail, organization, and discretion. The Executive Assistant will act as a key partner to the CEO, ensuring seamless day-to-day operations and acting as a liaison across the leadership team.

This position offers a unique opportunity to collaborate with senior executives across multiple business entities and manage a wide range of responsibilities, including corporate support, family office assistance, and event coordination. The ideal candidate will be a polished professional with a proven track record of supporting C-level executives, excelling under pressure, and navigating complex schedules and priorities.

Key Responsibilities:

• Executive Support: Manage intricate calendars, coordinate meetings, and oversee communication on behalf of the CEO.
• Travel Management: Arrange comprehensive travel plans, including flights, accommodations, and itineraries, ensuring a seamless experience.
• Event Coordination: Organize internal and external meetings, including board sessions and leadership events.
• Document Oversight: Draft, review, and manage various reports and presentations, maintaining a high standard of accuracy and professionalism.
• Collaboration: Act as a key point of contact between the CEO and senior leaders, fostering strong relationships and enabling efficient communication.
• Family Office Assistance: Provide support for select personal and family-related tasks, ensuring a balance of professional and personal priorities.

What We’re Looking For:

• A seasoned professional with 10+ years of experience supporting C-suite executives, preferably within a dynamic and entrepreneurial environment.
• Exceptional organizational and time-management skills, with the ability to juggle multiple priorities and anticipate needs.
• Strong written and verbal communication skills, with meticulous attention to detail.
• A proactive and resourceful problem-solver who demonstrates sound judgment and discretion.
• Proficiency in Microsoft Office Suite and familiarity with travel and expense management systems.
• A team player who can work effectively across all levels of the organization while maintaining a high degree of professionalism.
• Bachelors degree required

Work Environment:

• This is an onsite role based in Chicago, with standard business hours.

Compensation:

• Base salary range: $125,000–$130,000 , plus bonus eligibility.

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