Job Description

Step into an exciting opportunity with a leading investment firm as an Executive Assistant working to support the CEO & build a new division of an established company. This is more than just a role—it's a chance to immerse yourself in the strategic heartbeat of the company, working alongside top-tier leadership in a dynamic, high-energy environment. You'll be at the center of critical decision-making, offering vital support while navigating the fast pace of the investment world. This position demands a polished professional who thrives under pressure, maintains absolute discretion, and takes ownership of their responsibilities with minimal guidance. If you're a proactive, adaptable individual looking to grow and make an impact, this is the perfect opportunity for you. The role offers hybrid work flexibility, a competitive salary of $100-115k (based on experience), with comprehensive benefits include health insurance, PTO, and a 401(k) plan.

Key Responsibilities of the EA to the CEO:

• Seamlessly manage the CEO's calendar, coordinating complex meetings across time zones.
• Arrange travel and ensure the CEO is fully prepared for high-level internal and external meetings.
• Take charge of expense reports, ensuring accurate and timely processing.
• Occasionally assist with personal matters, including scheduling family appointments.
• Serve as a trusted gatekeeper, balancing confidentiality with efficiency.
• Be ready to pivot when the CEO is in town or when deadlines are tight.
• Work closely with other Executive Assistants during high-profile events like board meetings.
• Support the broader team with minor scheduling and expense tasks.

Qualifications of the EA to the CEO:

• 5+ years of administrative experience supporting senior executives, ideally at the C-level.
• Superior organizational and multitasking abilities, with a sharp eye for detail and the ability to prioritize in a fast-paced setting.
• High level of maturity and discretion; excellent interpersonal skills are a must.
• Experience in hybrid work models and comfort with occasional personal assistance tasks.
• A degree is not required, but success in fast-paced, high-demand environments is essential.

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