Job Description
Job Description
Job Description
Full-Service Senior Bookkeeper w/ Payroll Processing Experience
Tired of long hours at the office? Interested in a promising future? Maybe even dreaming of a positive employee-centric environment where variety and work life balance are top priorities?
Then you should work with us!
BKBY is growing! We need teammates with the passion to learn – and the drive to succeed. If you want to be part of a culture that fosters a sense of purpose, treats everyone fairly and offers a promising future; you have found your people!
We are seeking a multi-client environment experienced Senior Bookkeeper with HEAVY Payroll Processing experience, with QuickBooks Online experience, so if:
- numbers make your eyes twinkle, and
- balanced accounts send you over the moon, and
- you understand the gravity of excellent customer service…
Please read on!
The ideal candidate possesses the core values above, as well as highly proficient skills in payroll, accounting, and bookkeeping.
We seek someone who can integrate quickly into our team, quickly become self-sufficient, and support multiple clients. Professional services experience is a plus.
An Associate’s or Bachelor’s degree in Accounting is a plus, however we value professional experience just as much – if not more!
BKBY is conveniently and centrally located in the Heights area of Houston, TX - near Memorial Park.
Senior Bookkeeper Responsibilities include, (but are not limited) to:
- Prepare for review, monthly financial close activities through preparation and posting of journal entries, account reconciliations, and variance analysis while ensuring the proper timelines are followed
- Record day to day financial transactions and complete posting in both AP/AR
- Reconcile daily invoices and monthly statements and pay them by scheduling and preparing checks and credit card payments, reconcile bank and credit card statements, based on the needs of each client
- Maintain records, with a high degree of accuracy and attention to detail
- Analyze transactions and prepare reports
- Prepare Sales & Use Tax, Quarterly Estimates, Year End 1099 forms for final review
- Contribute to a strong client relationship through positive interactions and timely responses
- Stay informed on industry developments and changes in regulations
- Ability to act and operate independently with minimal daily direction from manager to accomplish objective, within first week
- Good research and analysis skills
- All other duties as assigned
Senior Bookkeeper Required Skills and Experience:
- 20+ years of experience in Full Charge, Multi-Client Bookkeeping.
- Must have thorough knowledge and experience with QuickBooks Online
- Advanced level of proficiency with MS Excel
- Excellent analytical skill with an attention to detail, strong organization, resourcefulness, multi-tasking, and time-management skills
- Experience with managing multiple clients
- Enthusiastic, positive, and collaborative; Ability to work independently and effectively with staff and clients
- Good judgment and creative problem-solving skills
- Ability to explain complex accounting data in a simple way
- Integrity, with an ability to handle confidential information
- Strong understanding of generally accepted accounting principles
- Highly proficient knowledge of basic bookkeeping and accounts payable/receivable principles experience
- Strong organizational, time management and multi-tasking skills, with ability to balance competing priorities
- Ability to effectively present information, communicate with, and respond to questions from co-workers, management, and external groups
- Continuous improvement mindset and the ability to adapt to changing demands
- Highly analytical, high degree of accuracy and attention to detail
Payroll Specialist Responsibilities include (but are not limited) to:
- Has long-term experience with multiple payroll software(s), including: QuickBooks Online, QuickBooks Desktop, Others, including ADP, GUSTO, Insperity, TriNet, Paychex, etc.
- Address employee payroll questions
- Process (accurate and timely) payroll
- Submit payroll tax reports
- Process employee garnishment deductions
- Generate payroll reports
- Reconcile monthly & annual payroll data
- Collect timesheet data
- Maintain personnel database
- Maintain employee records
- Correct paychecks
- File payroll tax returns
- Confirm timesheet accuracy
- Maintain confidential payroll data with integrity
- Supervise data entry to ensure accuracy.
- Implement processes to eliminate payroll fraud
- Resolve payroll issues
- Ensures all payroll deductions, such as taxes, and other deductions, are correctly calculated and posted.
- Post time and attendance into the payroll system.
- Ensure compliance with all policy and statutory requirements
- Plans and executes payroll adjustments
- Secures necessary approvals & authorizations
- Setup new employees within payroll software(s)
- Terminates employees appropriately
- Processes off-cycle payroll as necessary
- Prepare payroll journal entries
- Setup payroll mapping to accounting software(s)
- All other duties as assigned
Payroll Specialist Skills and Experience:
- Ability to handle confidential information.
- A solid understanding of basic accounting principles.
- Ability to carry out reconciliations of payroll data.
- Ability to use multiple payroll software/platforms
- High numerical ability
- Strong interpersonal skills
- Strong planning skills
- Strong query resolution skills
- Excellent attention to detail
- Familiarity with all statutory requirements
- Strong analytical skills
- Excellent customer services skills
- Processing payroll for all employees and clients
- Experience with time and attendance systems
- Experience with wage and working hours laws.
Required Interpersonal Skills
- Ability to identify opportunities for professional development of staff
- Ability to quickly integrate into our team, and to work independently
- Excellent interpersonal communication, both written and verbal
- Customer service orientation and skills
- Comfortable answering client questions and problem solving
- Social skills necessary for teamwork and management
- Professional services experience a plus
- A can-do attitude
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