Job Description

Job Description

Job Description

Experienced Real Estate Transaction Coordinator

We have an immediate opening for an Experienced Transaction Coordinator with some executive assistant duties to assist a highly productive Real Estate Team. Real Estate background and experience are required. Real Estate license preferred or willing to obtain.

Our Real Estate Business is growing so fast that we can hardly keep up. You’ll work in a fast-paced real estate office assisting our team of top-flight agents while managing contracts to closing, and working directly with the Team Leader. We offer an exciting atmosphere in a people-oriented business. 

You must also be highly self-motivated and have a sense of humor. You should be a responsible person the team can count on, an organizer, a fast learner, a positive person and a great communicator who is able to find creative solutions while being polite, polished, professional and discreet.

$20 - $25 hourly DOE

• Act as a liaison between clients and agents
• Right Hand for Team Leader
• Participate in team/company meetings and training sessions
• Compile and distribute weekly/monthly reports to clients (buyers and sellers)
• Manage real estate contract to close process
• Use and maintain team/company systems and websites including Top Producer, MLS and Zillow
• Be the first point of contact in handling customer inquiries and complaints
• Keep the agent informed about challenges and issues that need to be handled
• Provide concierge-level customer service to clients and customers
• Work with the title company/attorney/mortgage company as a secondary liaison on any necessary information/documentation to help get the property to a successful closing
• Continue to take day-to-day office tasks away from the agent, organizing workflow and reducing inefficiencies
• Send out email reminders and process closing activities
• Have excellent attention to detail and high-level accuracy with documents

• Must have Real Estate experience and hold a valid Real Estate License (or willing to obtain a real estate license)
• Proficiency in Word, Excel, Outlook, and Internet skills is essential
• Strong focus on accuracy and doing tasks correctly the first time
• Ability to adapt to changing priorities and manage multiple responsibilities
• Deadline-oriented with exceptional organizational skills
• Open to embracing new ideas and systems
• Capacity to remain calm and patient in emotional situations
• Excellent customer service and interpersonal skills are a must
• Capable of making quick decisions, problem-solving, and maintaining confidentiality
• Outstanding verbal and written communication skills are required
• Proficient in time management and prioritization
• Dedicated to supporting the entire team in achieving their goals
• Technologically savvy and able to learn new programs quickly and troubleshoot common issues
• Concerned with doing things the right way the first time
• Open to new ideas and systems 
• Able to stay calm and patient when faced with emotional situations
• Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities 
• Continue to maintain the goodwill and reputation of the entire team
• Able to make quick and effective decisions, solve problems, as well as maintain confidentiality

We are looking for a true professional, who supports the entire team in achieving their goals!

We have a superb reputation and positive brand recognition. So, if you are committed to excellence, are a team player and are willing to ask for help when needed – this is the right position for you. 

Pina Nazario, founder and team leader of the Pick Pina Group with Coldwell Banker Realty, has been a licensed Realtor for over 25 years. Pina and her team have been #1 for most closed home sales in the Clifton market area for 14 consecutive years. Pina and her team have helped 1000+ clients with their real estate needs throughout NJ. She has a seasoned transaction coordinator and several high-producing sales agents. The Pick Pina Group is highly recognized, respected, and recommended. "We hold strong values in working with clients. We strive to provide excellent service to clients, encourage positive energy, and have fun doing what we love."

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